EquipLogCalibration due dates and records
One file, offline, with the records in an Excel workbook your shop already shares. Home shows what is overdue and what is due in the next 30 days. Staff record each calibration, who did it, the result and the certificate, and a Pass moves the next due date on. The register and every record live in that one workbook in the shop’s folder. It runs in Chrome or Edge on your computer, with nothing to install and nothing sent anywhere.
Watch it work
The walkthrough built into EquipLog, played on the made-up shop: Home, the equipment register, recording a calibration, one instrument’s history, the workbook in the shared folder, and staff and admin. It has no sound; the captions tell the story.
How it works
Make a folder everyone who records calibrations can open and write to, such as a shared drive or a synced folder, and choose it in EquipLog. Choose Set up admin and set a passcode. Add each instrument on Equipment, with its interval and next due date, or fill in the blank template in Excel and open it. Every other computer chooses the same folder and reads the same workbook.
Home counts what is overdue, due in the next 30 days, current and out of service, and lists what is due next. Print the due list for the bench, or add the due dates to a calendar so they come to you.
Record the calibration: the date, who did it, in house or at a lab, the result, as found and as left, and the certificate. A Pass moves the next due date on; a Fail takes the instrument out of service. The record is saved into the workbook straight away, and the instrument's history keeps every one.
What it does
Try it before you set anything up: Try it with a made-up shop, on the first screen, opens thirteen instruments with some overdue, some due soon and a history behind them. Nothing in the demo is saved, and a blank template and a demo template are there to fill in in Excel.
The admin passcode stops accidents, not people: it is kept in the workbook as a one-way check, never as the passcode itself, and anyone who can edit that workbook in Excel can clear it. What keeps the records honest is who can write to the shared folder. A forgotten passcode is cleared on the workbook’s Settings sheet, and a new one set in EquipLog.
EquipLog is a record-keeping aid, not a validated calibration management system. It does not check readings against tolerances or decide whether an instrument is fit for use: the result it keeps is the one you record. Check that the records it keeps meet your own quality system before relying on them.
A closer look
Where it fits
Both keep equipment in date and the record of what was done. They are built for different sizes of the same job, and a shop can start with one and move to the other.
One shop, offline, no accounts. The register, every calibration and every maintenance entry in one Excel workbook in the folder the shop already shares, on the computers it already has. Bought once, and nothing is sent anywhere.
A hosted calibration program for a quality team: reference standards and their certificates, preventive maintenance and work orders, reminders by email, several sites, a role for each person and a recorded trail, and the calibration certificates it writes for you. A subscription.
EquipLog's Database page works with Alderworks EMS both ways. Export for Alderworks EMS writes the register with exactly the headings the equipment import reads, and Export maintenance for Alderworks EMS writes the maintenance as completed work orders; the calibration records stay in EquipLog. Open an EMS export reads the EMS's equipment, calibration history and completed work orders into EquipLog, so a shop and a team on the EMS can work side by side.
Price
One payment licenses EquipLog to your organization, not to a seat, so everyone who records a calibration and every admin can use it. The download starts as soon as payment completes, the link is emailed to you, and the same link fetches every 1.x update. Stripe sends the receipt and an invoice for your records.
All sales are final. EquipLog is a one-time purchase, not a subscription, and the copy you download is yours to keep. Watch the walkthrough to see whether it fits before you buy.
EquipLog goes on sale soon.
If there is ever a 2.0. It is a new purchase; your 1.x license keeps working and keeps getting 1.x releases.
Questions before or after buying go to support@alderworks.dev and reach someone who worked on EquipLog. Answered by email, as soon as we can; we do not promise a response time.
What IT will ask. The license agreement that comes in the download, what the tool sends and stores in security, and what a purchase shares with us in privacy.
Checking the file. The current download is EquipLog_1.1.0.zip, 3,897,390 bytes. Its SHA-256 fingerprint is below; anyone can confirm the file they received is the one we published by running certutil -hashfile EquipLog_1.1.0.zip SHA256 on Windows or shasum -a 256 EquipLog_1.1.0.zip on a Mac, and comparing.07ca8fefe70219546e1f321e6a85a364316444b9f41bb12af4894510328c66c0
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